Choirs

Choirs for events: What to know before you book

Choirs can add structure, atmosphere, and shared focus to an event without relying on a single lead performer. Depending on the ensemble size and repertoire, a choir can provide anything from a short ceremonial entrance to a full concert set. For visitors and event planners, the experience typically includes coordinated staging, blended vocal sound, and a repertoire that can be adapted to the venue, audience, and tone of the occasion.

What guests can expect on the day

A choir performance is usually built around a planned running order, with clear start and end points that fit the event schedule. Most choirs arrive early for a soundcheck or acoustic test, then perform one or more sets of 10–45 minutes. In churches and concert halls, unamplified singing is often sufficient; in larger rooms, outdoor settings, or noisy receptions, discreet amplification improves clarity. Many choirs can offer a conductor-led presentation, processional singing, or audience participation for selected songs when appropriate.

Suitable occasions and common formats

Choirs are commonly booked for:
- Weddings and civil ceremonies
- Corporate events, openings, and award nights
- Seasonal events such as Christmas services or community celebrations
- Funerals and memorials
- Festivals, public programs, and cultural events
- Private concerts, receptions, and anniversaries

Typical formats include a ceremony package (2–5 pieces), a reception set (20–30 minutes), a concert set (45–60 minutes), or a multi-set evening with breaks.

Practical details for planners

Price range: Many bookings fall between £400–£2,500, depending on choir size, travel distance, rehearsal needs, and performance length. Small vocal ensembles may start lower, while large choirs, premium dates, or highly customized programs can exceed this range.

Equipment: Some choirs perform acoustically. If amplification is needed, clarify whether the choir provides microphones, mixer, and speakers or if the venue supplies them. Ask about the number of microphones required, power access, and a simple stage plot.

Space and setup: Allow standing room for singers, sightlines to a conductor, and a quiet area for warm-up.

Repertoire and licensing: Confirm musical style, language preferences, and any special song requests. Some arrangements require lead time or additional fees.

Booking considerations: Agree on timings, dress code, cancellation terms, and contingency plans for outdoor events. Provide parking details and access instructions to avoid delays.

FAQ

How far in advance should I book?

For peak dates and larger choirs, booking 3–6 months ahead is common. Short-notice bookings may be possible for smaller ensembles or standard programs.

Do choirs need microphones?

In many churches and small halls, no. In large venues, outdoors, or during receptions with background noise, amplification is often recommended.

Can we request specific songs?

Usually yes, within reason. Provide requests early so the choir can confirm arrangements, suitability, and any added rehearsal time.

How long is a typical performance?

Ceremony appearances can be 10–20 minutes of music spread across key moments, while event sets often run 20–45 minutes per set.

What information should I provide when inquiring?

Date, location, venue type, audience size, preferred performance length, musical style, and whether the venue has sound equipment.