Pianists

Pianists for events and weddings

What to expect

Hiring a professional pianist brings refined, adaptable live music to your event. A skilled player can deliver unobtrusive background sets for receptions, elegant ceremony music, or upbeat lounge and cocktail repertoire. Expect curated set lists, the ability to read the room, and smooth transitions between moments such as guest arrival, speeches, and dining. Most pianists provide a digital piano and compact sound system when no tuned acoustic instrument is available, ensuring consistent quality and volume control for venues of different sizes.

Suitable occasions

• Wedding ceremonies, drinks receptions, and wedding breakfasts
• Corporate receptions, award dinners, and product launches
• Private parties, milestone birthdays, and anniversaries
• Hotel lobbies, restaurants, afternoon tea, and brunch services
• Galleries, charity galas, and brand activations

Practical details for planners

Price range: Typical solo rates run €300–€1,200 for up to two 45–60 minute sets, varying by date, location, and profile. Premium dates and bespoke arrangements increase fees.

Performance length: Standard formats are 2 × 45 minutes or 3 × 40 minutes. Longer bookings are possible with scheduled breaks.

Equipment: If no acoustic piano is on site, most artists bring a professional digital piano, stand, seat, and small PA. Larger rooms may require venue-supplied PA.

Space & power: Allow approximately 2 m × 2 m and one dedicated 13A/230V outlet. Weather cover is essential for outdoor sets.

Setup time: Load-in and soundcheck usually take 30–60 minutes. Access details and parking help keep timelines on track.

Repertoire & requests: Pianists cover jazz standards, pop, film themes, classical, and contemporary ballads. Advance notice is needed for custom song requests or processional timings.

Travel & extras: Mileage, tolls, accommodation (for late finishes or long distances), and overtime are typically chargeable.

Insurance & contracts: Many carry public liability insurance and provide PAT-tested equipment. A simple contract confirms scope, timings, and cancellation terms.

Booking considerations

Start by sharing your schedule, guest count, room layout, and preferred mood. Confirm the role of the music (spotlight performance vs. ambient). If the venue has an acoustic piano, check tuning within seven days of the event. For ceremonies, specify exact cues and fallback tracks. For receptions and dinners, agree on set structure, attire, and volume limits. Finalize arrival logistics, supplier access, and a point of contact on the day. A 25–50% deposit is common, with balance due before performance.

FAQ

How far in advance should I book?

Popular dates fill 6–12 months ahead, especially Fridays to Sundays in summer and December. Short-notice bookings are possible if schedules allow.

Do I need a piano at the venue?

No—most performers supply a high-quality digital piano and compact amplification. An on-site acoustic piano is welcome if recently tuned and accessible.

Can the pianist take requests?

Yes. Provide must-play songs at least two weeks in advance. On-the-day requests are feasible if they fit the player’s repertoire and timing.

How loud is a pianist?

Volume is highly controllable. For background sets, levels remain conversation friendly; for features, output can be raised within venue limits.

Can a pianist perform with others?

Absolutely. Common add-ons include vocals, saxophone, bass, or violin. Confirm extra rehearsal time, staging, and PA needs during booking.